 A watercolour of Jane Austen by her sister Cassandra
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Jane Austen Society of Australia
JASA Office Holders' Job Descriptions
President
The President of JASA, whilst taking overall responsibility for all Society activities specifically:
- Sets the agendas for and conducts General and Committee Meetings as well as
Annual Conferences;
- Identifies and engages guest speakers for all meetings and events;
- Writes the President's Report for each edition of Chronicle and
Practicalities;
- Maintains contacts with international Jane Austen
societies;
- Represents JASA including talks to community groups and schools etc, and is the contact for the
electronic/print media;
- Is the first contact for prospective new JASA members via the Jane Austen phone line;
- Signs off expenses, signs cheques and the Annual Accounts.
Vice President
- Presides at JASA meetings and functions in the absence of the President;
- Negotiates and oversees the Society's public liability insurance;
- Co-ordinates the annual Study Day;
- Organizes gifts for guest speakers at meetings/conferences and a member to officially thank the speakers.
Treasurer
- Is responsible for all income received, issue of receipts, recording of same and banking processes;
- Pays all accounts and maintains correct records of all financial transactions;
- Compiles and presents a documented financial report listing progressive receipts and payments to
all Committee Meetings;
- Prepares and submits to the auditor a financial statement and balance sheet for the year ending 31st
December;
- Presents the audited report at the AGM and prepares a written report for the June
Chronicle;
- Records all new and renewed memberships and passes this information to the Membership Secretary.
- Provides costing for events, keeps records of all bookings for events, waiting lists, cancellations
and issues appropriate refunds.
Secretary
- Maintains Minutes of General and Committee Meetings and is custodian of official records;
- Assists with correspondence.
Membership Secretary
- Responds by letter to all membership inquiries and acknowledges by letter all new memberships;
- Maintains membership data base (Excel or similar database), which requires constant updating;
- Prints address labels for the four annual mail-outs of publications;
- Registers attendees at General Meetings and collects attendance fees.
Publicity Officer
- Undertakes a variety of general committee tasks;
- Deals with publicity matters as required;
- Special projects as required;
- (note: the current holder of this position also performs the additional role of Editor of Sensibilities,
which is not a committee position);
Special Events Co-ordinator
- Arranges venues Day Conference and Christmas Lunch and liaises with appropriate contact persons;
- Arranges Theatre Parties and conducts Christmas Raffle;
- Four times a year oversees mail-out of publications and arranges postage.
Regency Fair Co-ordinator
- Is responsible for Regency Fair acquisitions, sales and stock control including the annual stocktake.
This necessitates storage of Regency Fair stock in his/her private residence.
- Sale of Regency Fair items at events and promotion in publications.
There are a number of prerequisites that apply to all Committee Members to ensure the efficient and timely management of the Society. These are:
- A personal computer, relevant computer skills, daily access to the Internet and an e-mail address.
- The ability to attend Committee Meetings every 6-8 weeks, commencing at 7.30 pm and lasting up to three hours. Committee Members take turns in hosting these meetings at their homes located around Sydney - you will need to be able to drive yourself to these meetings.
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