 A watercolour of Jane Austen by her sister Cassandra
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Jane Austen Society of Australia
JASA Office Holders' Job Descriptions
The President
The President of JASA, whilst taking overall responsibility for all Society activities specifically:
- Sets the agendas for and conducts General and Committee Meetings as well as
Annual Conferences;
- Identifies and engages guest speakers for General Meetings, all Conferences and the Christmas Lunch and hosts out-of town guest speakers;
- Identifies newly published books on Jane Austen and requests review copies;
- Writes the President's Report for each edition of Chronicle and
Practicalities and assists in the proofing of both publications;
- Maintains contacts with international Jane Austen
societies;
- Gives Jane Austen related talks to community groups, clubs, schools, libraries etc;
- Is the contact person for the electronic/print media;
- Is the first contact for prospective new JASA members via the Jane Austen phone line;
- Signs off expenses, signs cheques and the Annual Accounts.
The Vice President
- Presides at JASA meetings and functions in the absence of the President;
- Negotiates and oversees the Society's public liability insurance;
- Co-ordinates the annual Study Day;
- Organizes gifts for guest speakers at meetings/conferences and a member to officially thank the speakers.
The Treasurer
- Is responsible for all income received, issue of receipts, recording of same and banking processes;
- Pays all accounts and maintains correct records of all financial transactions;
- Compiles and presents a documented financial report listing progressive receipts and payments to
all Committee Meetings;
- Prepares and submits to the auditor a financial statement and balance sheet for the year ending 31st
December;
- Presents the audited report at the AGM and prepares a written report for the June
Chronicle;
- Records all new and renewed memberships and passes this information to the Membership Secretary.
- Provides costing for events, keeps records of all bookings for events, waiting lists, cancellations
and issues appropriate refunds.
The Secretary
- Maintains Minutes of General and Committee Meetings and is custodian of official records;
- Assists with correspondence and the organization of the Country Weekend;
- Organizes the setting up of hall and its audio equipment for General Meetings.
The Membership Secretary
- Responds by letter to all membership inquiries and acknowledges by letter all new memberships;
- Maintains membership data base (Excel or similar software), which requires constant updating;
- Prints address labels for the four annual mail-outs of publications;
- Registers attendees at General Meetings and collects attendance fees.
The Publicity Officer
- Compiles, writes and edits Practicalities and contributes to
Chronicle;
- Is responsible for Regency Fair acquisitions, sales and stock control. This necessitates storage of Regency Fair stock in his/her private residence.
The Special Events Coordinator
- Arranges venues Day Conference and Christmas Lunch and liaises with appropriate contact persons;
- Arranges Theatre Parties and conducts Christmas Raffle;
- Four times a year oversees mail-out of publications and arranges postage.
Committee position - general
- Special projects as required (N.B. The current occupier of this position performs the function of
Assistant Editor, which is not a committee position.)
There are a number of prerequisites that apply to all Committee Members to ensure the efficient and timely management of the Society. These are:
- A personal computer, relevant computer skills, daily access to the Internet and an e-mail address.
- A private car to attend Committee Meetings that generally take place every 6-8 weeks, commencing at 7.30 p.m. and lasting approximately 3 hours. Committee Members take turns in hosting these meetings at their private residences.
- A willingness to occasionally take on tasks that, strictly speaking, do not fall within the parameters of the respective job description.
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